AGM Agenda, News (Saugeen Shores Minor Hockey)

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Apr 08, 2015 | agottscheu | 1234 views
AGM Agenda
Hey, it's finally here!  Hope to see you at the AGM tonight.  For those who are attending, the following is the Agenda ...

SSMHA Annual General Meeting Agenda

Wednesday April 8, 2015 7pm Rotary Hall at The Plex

Rain Date April 29th 5pm Rotary Hall at The Plex


a)      Call Meeting to Order.

b)      Approval of the Agenda.

c)      Approval of the minutes from the 2013 Annual General meeting of the Membership

d)     Receiving and Approving reports of the activities of the Association during the preceding year.

1) 2014-2015 SSMHA Operational Report –President.

2) Report on changes made to the SSMHA Rules of Operation by the Executive during the preceding year -1st VP.

e)      Receiving and Approving the report of the Auditor of the Association from the previous year and a projected financial position for the current year- Treasurer

f)       Appointment of the Auditor for the next year.

g)      Election of the new Executive.

h)      Motion to adjourn




8.1 Composition

(a) Eligibility

An Executive Member:

(i) Shall be eighteen (18) or more years of age;

(ii) Shall not be an undischarged bankrupt or of unsound mind;

(iii) Shall be a Member of the Association at the time of his or her election or appointment;

(iv) Shall remain a Member of the Association throughout his or her term of office.

(b) Number of Executive

The affairs of the Association shall be managed by the Executive that consists of 18 elected members and a Past President.

(c) Term of Office

All Executive Members shall be elected or appointed for one (1) year terms.


9.1 Nominations

The election of Executive Members shall take place at the Annual General Meeting of the Membership. No election or appointment of an Executive Member is effective without verbal consent given prior to the election or appointment. All nominations will come from the floor at the Annual General Meeting. A member of the Association must second a nomination from the floor.


9.3 Election Procedures

The Secretary shall post in all Association arenas a listing of any individuals who have volunteered or have been nominated for election to the Executive on or before the fifteenth (15th) day of March in each year. Such listing shall identify what position each nominee is seeking election for. Nominations may also come from the floor at the Annual General Meeting


9.2 Executive Positions

The Executive shall consist of the following;

1. Past President

2. President

3. Rep VP

4. LL VP

5. Girls VP

6. Treasurer

7. Secretary

8. Director of Sponsorships

9. Director of Public Relations

10. Director of Development

11. Director of Tournaments

12. Director of Ice Scheduling

13. Director of Registration

14. Director of Equipment

15. Director of Silver Stick

16. Director of Volunteers

17. Director of Events

18. Director of Tyke Initiation

19. Assistant to the Vp’s